Technical / Personal Assistant to the Director

About this role

A co-educational secondary school in Lagos seeks a Techical/Personal Assistant to the Director. The role provides technical, administrative, and media support to the Director, including travel with her and capturing moments at events. The ideal candidate is tech-savvy, proactive, capable of tracking workflow, and willing to travel locally and internationally. The employer operates across a school, a foundation, and related engagements. The position involves handling schedules, communications, documentation, digital tools, media production, and travel arrangements.

What you would do

• Manage the Director's calendar, meetings, travel, and appointments; prepare ahead for engagements.
• Screen and manage emails, calls, and requests; flag urgent matters.
• Draft, proofread, and format letters, memos, reports, and presentations.
• Take minutes at meetings and follow up on actions.
• Handle confidential information discreetly.
• Track tasks, deadlines, and projects; maintain a central action tracker and provide weekly status updates.
• Coordinate between the Director's office, campuses, the foundation team, and external partners.
• Set up and manage digital tools for the Director's office (Google Workspace, drives, forms, online meeting platforms).
• Build and maintain spreadsheets, dashboards, and simple reports to monitor performance.
• Attend events to photograph and record video; edit media for social media, reports, and presentations.

What they are asking for

• Bachelor's Degree in Business Administration, Information Technology, Management, Mass Communication, or a related field.
• Minimum of 5 years' experience as an executive or personal assistant or in a similar role.
• Proven skills in photography, videography, and video editing with a portfolio.
• Strong skills in Google Workspace and Microsoft Office, especially Excel/Sheets.
• Experience with project or task management tools (e.g., Trello, Asana, Notion) is an advantage.
• Excellent written and spoken English.
• Tech-savvy and quick to learn new tools; proactive and highly organised.
• Ability to travel and work irregular hours, with strong attention to detail and confidentiality.
• Good communication, able to follow up firmly and politely with senior staff.

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