Secretary to the GM, DW PAR

About this role

The role is for a Secretary to the General Manager for the DW PAR Division at Amaiden Energy Nigeria in Lagos. It involves providing high-level executive and administrative coordination for the GM, including document control, reporting, stakeholder engagement, and ensuring divisional priorities are executed on time. The position requires managing calendars, correspondence, meetings, travel, and confidential records, while supporting governance, records management, and information security standards. It also covers liaison with internal teams and external stakeholders, and promoting professional administrative processes. The employer is Amaiden Energy Nigeria Limited, a Nigerian company with services in outsourcing, staffing, inspection, expediting, consultancy, training, and procurement for the oil and gas industry.

What you would do

• Manage the General Manager's calendar, appointments, correspondence, priorities, and follow-up actions.
• Draft, review, track, distribute, and securely archive official letters, memoranda, reports, and executive submissions.
• Coordinate meetings, workshops, travel arrangements, mission logistics, and divisional events.
• Liaise with DW PAR teams, senior management, external stakeholders, contractors, and support functions.
• Consolidate and quality-check weekly divisional reports for management review and submission to the DW Assets Directorate.
• Maintain correspondence registers, action trackers, administrative schedules, and confidential records.
• Coordinate facilities-management requests, office supplies, consumables, and shared administrative resources.
• Manage travel approvals, transportation, accommodation, security arrangements, and expense reconciliation.
• Monitor outstanding actions, escalate urgent matters, and ensure timely completion of assigned tasks.
• Support compliance with company policies, governance requirements, records management, procurement controls, and information security standards.

What they are asking for

• HND or Bachelor's degree in Secretarial Studies, Business Administration, Office Administration, or related discipline.
• Minimum of seven years of relevant secretarial or administrative experience.
• Good computer skills and proficiency in office productivity applications.
• Working knowledge of SAP.
• Excellent written and verbal communication, organisational, coordination, and time-management skills.
• Strong interpersonal skills, discretion, attention to detail, and ability to manage competing priorities.

Listing details are summarised from the source. Always confirm the role and the employer on the original posting before applying, and never pay to apply for a job.