Secretary to the GM, DW PAR

About this role

Amaiden Energy Nigeria Limited is recruiting for a Secretary to the General Manager, DW PAR. The role provides high-level executive and administrative coordination to the General Manager and DW PAR Division, handling communication, document control, management reporting, stakeholder engagement, and delivery of divisional priorities. The position is based in Lagos and involves supporting governance, records, travel, and meeting logistics. The successful candidate will work with DW PAR teams, senior management, contractors, and external stakeholders, and will perform other duties as directed by the General Manager.

What you would do

• Draft, review, track, distribute, and securely archive official letters, memos, reports, and executive submissions.
• Manage the GM's calendar, appointments, correspondence, priorities, and follow-up actions.
• Consolidate and quality-check weekly divisional reports for management review and submission.
• Adhere to HSE requirements and participate in safety meetings and drills.
• Support compliance with company policies, governance, records management, procurement controls, and information security standards.
• Coordinate meetings, workshops, travel arrangements, mission logistics, and divisional events.
• Maintain correspondence registers, action trackers, administrative schedules, and confidential records.
• Monitor outstanding actions, escalate urgent matters, and ensure timely completion of tasks.
• Coordinate facilities-management requests, office supplies, and shared administrative resources.
• Liaise with DW PAR teams, senior management, external stakeholders, and support functions.

What they are asking for

• Working knowledge of SAP.
• HND or Bachelor's Degree in Secretarial Studies, Business Administration, Office Administration, or related discipline.
• Excellent written and verbal communication, organisational, coordination, and time-management skills.
• Good computer skills and proficiency in office productivity applications.
• Minimum of seven (7) years of relevant secretarial or administrative experience.
• Strong interpersonal skills, discretion, attention to detail, and ability to manage competing priorities.

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