Secretary to the GM, CSR

About this role

The role is for a secretary to the General Manager and CSR team at Amaiden Energy Nigeria in Lagos. It focuses on providing administrative, secretarial, communication, and procurement support to the General Manager and CSR activities. The employer operates in the oil and gas services sector, offering outsourcing, technical staffing, procurement, and related services, and emphasises quality management and compliance. The position requires handling schedules, documents, travel, meetings, and coordination with various departments and stakeholders. It also involves CSR coordination, ICT support, adherence to HSE rules, and confidentiality.

What you would do

• Manage the General Manager's calendar, appointments, correspondence, calls, and travel arrangements
• Prepare, distribute, and archive corporate letters, memos, reports, and other official documents
• Coordinate meeting room bookings, meetings, workshops, and report collations
• Liaise with relevant departments, the Executive Director's office, facilities management and other stakeholders
• Maintain administrative records, schedules, attendance forms, office supplies, and consumables inventory
• Coordinate travel approvals, accommodation, transportation, security arrangements, and expense processing
• Serve as the CSR decentralized buyer and provide general administrative support to the CSR team
• Ensure timely and accurate preparation and submission of iComply registrations for CSR initiatives and donations
• Function as the CSR ISTC and support ICT coordination
• Adhere to company policies, promote teamwork and confidentiality, and participate in safety activities

What they are asking for

• HND or Bachelor's degree in Secretarial Studies, Business Administration, Office Management, or a related discipline
• Minimum of five years of relevant administrative or secretarial experience
• Proficiency in computer applications and office productivity tools
• Working knowledge of SAP
• Excellent organisational, communication, interpersonal and time-management skills
• Strong attention to detail, discretion, and ability to work in a team

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