About this role
Greenbox Facilities Limited in Abuja seeks a well‑organised secretary to provide secretarial and administrative support. The role involves handling calls, emails, correspondence and visitors, preparing and formatting official documents, and maintaining filing systems. You will schedule meetings, prepare materials, take minutes as needed, distribute and track documents, and follow up on tasks. The position requires handling confidential information and performing related administrative duties as assigned. Suitable candidates have a bachelor’s degree in a related field and 2–4 years of relevant experience, with proficiency in Microsoft Office and strong communication, organisational, and multitasking abilities.
What you would do
- Manage incoming and outgoing calls, emails, correspondence and visitors
- Prepare, type and format official letters, memos, reports and other company documents
- Maintain physical and electronic records and filing systems
- Schedule meetings and appointments, prepare materials, and take minutes as required
- Sort, distribute and track incoming and outgoing documents
- Follow up on pending administrative tasks and provide updates to relevant personnel
- Provide administrative support and handle confidential information
- Perform other related administrative duties as assigned
What they are asking for
- Bachelor's degree or equivalent in Business Administration, Office Management, Secretarial Administration or a related discipline
- 2–4 years of relevant secretarial or administrative experience
- Proficiency in Microsoft Word, Excel, email and other office applications
- Excellent written and verbal communication skills
- Strong organisational skills, attention to detail and professional conduct
- Ability to multitask, prioritise tasks and maintain confidentiality
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