Relief Secretary

About this role

The role is for a Relief Secretary who will provide administrative support to the Employee Relations Team, including handling correspondence, records management, logistics, travel arrangements, and calendar coordination. The position is based in Port Harcourt and involves coordinating with internal teams on procurement, 3rd party service records, and event support. The successful candidate will assist with onboarding, meeting minutes, mission orders, and visitor management, while ensuring confidentiality and professionalism. It is suitable for someone with strong organisational and communication skills and experience in secretarial or administration roles. The employer, Amaiden Energy Nigeria Limited, operates in the Nigeria oil and gas industry and seeks to maintain efficient administrative operations.

What you would do

• Provide administrative support to the Employee Relations Team when not on relief assignment.
• Manage internal and external correspondences such as letters and memos.
• Monitor office supplies and assist with administrative procurement.
• Support travel, accommodation, and visa arrangements.
• Maintain and update records, databases, and document control processes.
• Coordinate with logistics team for business engagements (vehicles, drivers).
• Update PFS records for third party services related to the department.
• Support special projects, audits, events, and operational initiatives.
• Prepare minutes of meetings and ensure distribution to participants.
• Assist with onboarding activities and prepare mission orders and follow-up claims.

What they are asking for

• Strong organisational skills.
• Excellent spoken and written communications skills.
• Good team spirit.
• 5 years’ experience in related tasks.
• HND or Bachelor’s Degree in Secretarial Studies, Administration, or Human Resources.
• Working knowledge of SAP.
• Experience with AI tools (Co-pilot, Claude, etc.) and content creation is an advantage.
• Good proficiency with Microsoft Office Suite.

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