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Relief Secretary
About this role
The role is for a Relief Secretary based in Port Harcourt, Rivers, to support executive administration and special projects. It targets individuals with secretarial or administrative backgrounds who can maintain calendars, prepare documents, manage communications, and assist with travel, onboarding and procurement. The employer, Amaiden Energy Nigeria Limited, operates in the Nigerian oil and gas sector and provides administrative support across its departments and projects. The position involves coordinating meetings, handling records, assisting with travel and logistics, and supporting the Employee Relations Team when not on assignment.
What you would do
- Coordinate appointments, meetings and executive calendar.
- Prepare minutes of meetings and reports and distribute to participants.
- Manage internal and external correspondences (letters and memos).
- Maintain and update records, databases, filing systems and document control processes.
- Manage visitor management (booking, reception and exit).
- Update PFS records for 3rd party services related to the department.
- Prepare mission orders for business travel and follow up on claims.
- Support travel arrangements including accommodation and visa bookings.
- Coordinate with logistics, vehicles and driver arrangements for engagements.
- Provide administrative support for projects, audits, events and operational initiatives.
What they are asking for
- HND or Bachelor's Degree in Secretarial Studies, Administration or Human Resources.
- At least 5 years of experience in related tasks.
- Proficiency in Microsoft Office suite.
- Strong organisational and communication skills; good team spirit.
- Working knowledge of SAP; familiarity with AI tools (e.g., Co-pilot, Claude) and content creation is an advantage.
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