Project Administrator

About this role

The role supports the I-Youth 2.0 programme across Nigeria, Liberia, and Sierra Leone by providing comprehensive administrative and operational coordination. It involves creating and managing an country-wide administrative framework, trackers, calendars, and processes to ensure timely execution of programme activities. The position acts as the central administrative link among country teams and the programme management unit, and requires close collaboration with IITA’s institutional support units to maintain consistent practices and documentation. It covers planning, procurement coordination, financial and travel logistics, records management, reporting, and driving continuous process improvements. The role is for someone with a strong background in project administration and office management who can coordinate across multiple countries within a development programme. The employer delivers the I-Youth 2.0 initiative and related activities across three countries.

What you would do

• Coordinate administrative inputs from country teams and ensure timely submission and follow-up of programme requirements.
• Maintain administrative trackers, calendars, workflow systems, and follow-up mechanisms for the three-country programme.
• Monitor administrative actions across Nigeria, Liberia, and Sierra Leone and escalate delays or risks to programme management.
• Provide guidance on institutional and programme procedures to country teams to ensure consistency.
• Plan and translate the approved work plan into administrative requirements and action plans for major activities.
• Coordinate administrative arrangements for trainings, workshops, field missions, events, and donor engagements.
• Lead travel logistics, visas, accommodation, and related documentation for programme staff and participants.
• Support procurement and contracting processes in collaboration with the Procurement Officer and technical teams.
• Coordinate with the Project Accountant on budgets, expenditures, payments, advances, and financial documentation.
• Maintain a central records system for programme administration and ensure proper filing and audit readiness.

What they are asking for

• Master’s degree in business administration, public administration, management or related discipline.
• At least seven years of relevant experience in project administration, office management, or programme support.

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