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Programme Archiving and Documentation Officer
About this role
The role is for a Programme Archiving and Documentation Officer based in Abuja. It focuses on managing and archiving project financial documents, both digitally and physically, for SFH’s health programmes. The officer will ensure documents are captured, checked for completeness, indexed, scanned, preserved, and available to relevant finance units, with monthly transfers to the central archive. The position supports organising and maintaining financial records and coordinating with project staff and HQ for retrieval and delivery as needed. It is a full-time role within a NGO working with SFH’s finance and project management units.
What you would do
- Follow up on finance documents generated by project staff and HQ Accountants
- Capture all project financial documents from initiation stage
- Verify documents against checklists for completeness and proper processing
- Index and catalogue documents for archiving readiness
- Scan indexed financial documents into retrievable archive media
- Preserve archived documents for immediate and future reference
- Share archive documents with SFH finance units on request
- Transmit archived financial documents to the Head Office central archive monthly or on request
- Deliver hard copy financial documents to SFH Warehouse – Otta for proper storage
- Liaise with project officers to retrieve, deliver, and manage financial documents as required
What they are asking for
- Higher National Diploma or BSc in Accounting, Library Science, or related field
- Minimum of 2 years of work experience (NYSC inclusive)
- Good IT skills and interest in applying digital technology to archiving
- Genuine interest in history and preserving records for posterity
- Competence in administrative procedures and project management
- Good communication skills to relate to a range of users
- Attention to detail and accuracy
- Logical approach to identification and classification of documents
- Good written and oral communication skills
- Good presentation and interpersonal skills
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