Procurement & Contract Officer

About this role

A Procurement and Contract Officer is responsible for end-to-end procurement of pharmaceuticals, equipment and services for the hospital and its foundation programmes. The role covers supplier qualification, contract administration, cost management and ensuring governance, controls and compliance across procurement processes. It involves coordinating with clinical and support teams to forecast demand, expedite orders, and manage stock while adhering to approved procedures and systems. It requires maintaining procurement records, reporting on spend and supplier performance, and supporting implementation of the SCM process. The position is for the Dame Irene Okwuosa Memorial Hospital in Anambra, Nigeria.

What you would do

• Process purchase requisitions and issue requests for quotations.
• Analyse quotations and obtain approvals before issuing purchase orders or service orders.
• Enforce procurement governance, PO discipline and segregation of duties.
• Register and qualify suppliers, maintain approved vendor lists and monitor performance.
• Negotiate prices and terms to maximise value while safeguarding quality and safety.
• Maintain stock levels for key items and coordinate demand planning with end users.
• Expedite orders, verify deliveries and ensure compliance with specifications and records.
• Coordinate import documentation and liaise with logistics for imported goods.
• Maintain procurement documentation and records in line with SOPs and systems (GEP/SAP or interim trackers).
• Provide procurement status and supplier performance reports to management and advise end-user departments on procedures and lead times.

What they are asking for

• Experience in procurement of medical supplies, equipment, and services in a hospital or similar setting.
• Familiarity with supplier qualification, vendor management and contract administration.
• Understanding of budgeting, spend monitoring and cost saving opportunities.
• Ability to work with cross-functional teams (pharmacy, laboratory, nursing, logistics).
• Knowledge of procurement systems (GEP, SAP) and documentation standards.
• Understanding of regulatory registrations for medicines/devices (e.g., NAFDAC, PCN) is desirable.
• Strong ethics and risk/compliance awareness; ability to identify and escalate fraud risks.
• Good communication and stakeholder management skills.
• Bachelor’s degree in supply chain, pharmacy, business administration or a related field is preferred.
• Professional certification in procurement (e.g., CIPS) is advantageous.

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