Operations & Administrative Virtual Assistant

About this role

The role is for an Operations and Administrative Virtual Assistant to support daily tasks, records, training administration and management dashboard maintenance for the employer. The aim is to enable the Founder to focus on business development by handling routine administration and operational coordination. The position involves managing inquiries, updating sales and registration status, scheduling, document management, and basic coordination of trainers and workshops. It emphasizes organisation, reliable follow-through and independent work, with some involvement in social media and administrative tasks as needed. The work is based in Enugu and serves the employer’s property, construction, business setup and diaspora representation activities in Nigeria via Apex Expat Consulting.

What you would do

• Monitor incoming inquiries and registrations
• Maintain sales pipeline and operational dashboard
• Update prospect, registration and payment status
• Send participant confirmations, reminders and follow-up messages
• Schedule consultations, meetings and training sessions
• Maintain organized Google Drive/shared folders and current document versions
• Prepare participant lists, attendance records, certificates and feedback forms
• Coordinate trainers, sales activities and workshop logistics
• Prepare a short daily activity summary for management
• Maintain the 90-day launch checklist

What they are asking for

• Extremely organised
• Good written English
• Proficient with Google Docs/Sheets or Microsoft Office
• Professional WhatsApp/email communication
• Reliable follow-through
• Willing to learn AI tools
• Ability to work independently without constant supervision

Listing details are summarised from the source. Always confirm the role and the employer on the original posting before applying, and never pay to apply for a job.