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Material Officer
About this role
The role is for a Material Officer at Dame Irene Okwuosa Memorial Hospital in Anambra. It involves receiving and inspecting pharmaceuticals, medical consumables, laboratory reagents, equipment and donated materials against approved documents, ensuring they meet specifications and regulatory requirements. The officer is responsible for storage, cold chain management, expiry and lot control, and ensuring traceability from receipt to issue. They maintain records for medical equipment, coordinate with Biomedical Engineering, and manage donated stock in line with donor conditions. The role also covers issuing materials, monitoring stock levels, conducting regular stock reconciliations, maintaining regulatory documentation, and producing routine reports, while promoting safety and compliance across the organisation.
What you would do
- Receive and inspect items against approved documents and record all items in the stock system.
- Coordinate inspections with Pharmacy, Laboratory, and Biomedical Engineering; quarantine and report damaged or non-conforming stock.
- Manage storage, cold chain, safety, and secure handling of high-value items.
- Apply FEFO and lot-control to enable traceability; quarantine near-expiry stock and manage recalls.
- Maintain records for medical equipment including serial numbers, warranties, and installation documents; coordinate handover and movement with Biomedical Engineering.
- Control receipt, recording and custody of donated stock and Foundation materials; issue items against approved plans with sign-off records.
- Issue materials against requisitions and post transactions within 48 hours; monitor minimums and reordering levels.
- Conduct regular stock checks, reconcile with records, and investigate variances; maintain obsolete/expired item registers.
- Maintain NAFDAC compliance documentation and store records; support transition to structured inventory systems (SAP/HMIS).
- Prepare weekly and monthly stock movement, expiry, temperature excursion, and donated stock reports for procurement planning; uphold health, safety and environmental policies.
What they are asking for
- Experience in pharmaceutical/medical store or inventory management (preferred).
- Knowledge of stock control, cold chain, FEFO/lot control and regulatory compliance (NAFDAC or similar).
- Ability to maintain records for medical equipment and coordinate with Biomedical Engineering.
- Strong documentation, reporting and data entry skills; familiarity with inventory systems (SAP/HMIS) is a plus.
- Understanding of health and safety, quality and environmental policies.
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