Legal Administrative & Operations Support Representative

About this role

The role is for a Legal Administrative and Operations Support Officer in Lagos, supporting the Legal function with administrative, coordination and operational duties. It is suited to a highly organised and dependable administrator who can manage multiple priorities in a fast-paced environment. The employer seeks someone with strong attention to detail to assist with calendars, document management, contract and litigation trackers, reports, and coordination with external counsel and service providers. Responsibilities include maintaining calendars and action trackers, filing systems, contracts and litigation trackers, tracking deadlines and deliverables, assisting with contract administration and legal research, coordinating meetings and events, preparing presentations and reports, and providing general departmental support. The position requires collaboration with the Head, Legal & Company Secretary and may involve special projects and vendor management.

What you would do

• Manage the department's calendar, meetings, appointments and action trackers
• Maintain and update physical and electronic filing systems
• Maintain and update contracts register with key dates
• Maintain and update litigation/dispute trackers with court dates and updates
• Track statutory, regulatory and department tasks and deadlines
• Support contract administration processes including execution tracking
• Assist with legal research, data gathering and routine reports/presentations
• Coordinate engagements with external counsel, consultants and service providers including invoices
• Schedule and coordinate departmental meetings and maintain action records
• Coordinate departmental events and vendor management

What they are asking for

• Bachelor's degree in Law, Business Administration, or related field
• Minimum of 3 years' experience in legal administration or similar role
• Excellent organisational, communication and follow-up skills
• Ability to handle multiple tasks and prioritise effectively
• High level of discretion and ability to handle confidential information
• Proficient computer skills including Microsoft Office, document management systems, report writing and analysis
• Proactive, resourceful and able to work independently with minimal supervision

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