JV GSR Logistics Assistant

About this role

The role is to coordinate logistics for Geosciences personnel and visitors, handling accommodation, transportation and related administrative tasks. It involves managing a visitors database, arranging venues and equipment, preparing reports, and supporting various logistics requests within the GSR and related departments. The position supports the Geosciences community and works with multiple internal teams to ensure timely delivery of logistics services. It targets candidates with a relevant degree, strong organisation and communication skills, and the ability to manage multiple tasks and VIP arrangements. Aldelia Limited describes itself as a recruiter for the Oil & Gas sector with a global management approach and regional teams to service clients locally and internationally.

What you would do

• Coordinate logistics and administrative support for the Geosciences community.
• Arrange office furniture and essential facilities for staff.
• Raise and follow up on requests with Logistics, Works & Maintenance, and other departments.
• Manage the Geosciences visitors' database and coordinate accommodation, transportation, drivers, security, radio equipment, badges, and flight confirmations.
• Prepare weekly logistics reports and track mission statistics.
• Serve as the PTS correspondent for GSR and manage related missions and visitor records.
• Coordinate technical meetings, refreshments, divisional functions, and VIP visits.
• Maintain stocks of paper and ink for GSR printers and plotters.
• Raise purchase requisitions and monitor requests through to completion.
• Assess and prioritise logistics requests ensuring approval procedures are followed.

What they are asking for

• Bachelor's degree in Arts or Social Sciences.
• Good knowledge of computers and Microsoft Office applications.
• Very good knowledge of the TEPNG organisational structure.
• Strong written and verbal communication skills in English.
• Excellent organisational, coordination, and administrative skills.
• Ability to manage multiple requests, prioritise tasks, and meet deadlines.
• Strong attention to detail and discretion with VIP visitors and security arrangements.

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