Human Resource Asssitant

About this role

A Generalist Human Resources Assistant role based in Abuja for the Alliance for International Medical Action (ALIMA). The position supports the HR department with staff movement, visa and accommodation arrangements, payroll processing, and administrative tasks. It involves coordinating travel, accommodation, and communications for visiting staff, maintaining HR records, and assisting with recruitment and payroll data in the organisation’s systems. The employer is an international medical NGO focused on emergency and humanitarian healthcare, operating through partnerships with national medical players and multiple country projects. The role requires handling confidential information and collaborating across departments in a multicultural setting.

What you would do

• Coordinate visa applications and renewals for visitors and expatriates in collaboration with project admin HR team.
• Arrange international and national flight bookings for staff and coordinate travel logistics with logistics and finance.
• Arrange hotel or guesthouse accommodations for visiting staff in Abuja and maintain movement tracking sheets.
• Maintain staff leave planning and filing of staff documents both physically and on drives.
• Prepare official letters, mission orders and coordinate staff events and meetings as needed.
• Assist with recruitment in field or other departments when required.
• Capture variable elements of payroll in the payroll system and validate installation requests.
• Collect and validate timesheets, attendance records, overtime, and input into payroll software; generate monthly payslips.
• Ensure accurate payroll closures each month and manage payroll reporting and documentation.
• Maintain HR filing, archivings and assist audit preparations with the Finance team.

What they are asking for

• Minimum of a HND/BSc in HR Management, Business Administration or related field (MBA or higher is a plus).
• 3+ years of experience in HR, administration or finance roles.

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