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Human Resource Assistant
About this role
A Human Resource Assistant is sought by the Alliance for International Medical Action (ALIMA), a humanitarian medical NGO established in 2009. The role is based in Abuja and is full-time, supporting movement, visa, accommodation, payroll, and HR administration for staff and visiting personnel. The position involves coordinating with logistics, finance and HR teams, handling flight and hotel bookings, visa follow-ups, payroll data entry, filing, and reporting. It targets someone with HR, administration or finance experience, able to work in a multicultural environment and maintain confidentiality. Candidates must have strong computer skills and English proficiency, with at least a HND/BSc and 3+ years in related areas; MBA is a plus.
What you would do
- Coordinate with Logistics to update movement boards and tracking sheets weekly
- Manage monthly bookings for flights and hotels for staff
- Follow up on visa procurement for visitors and expatriates
- Assist with renewals for expatriate stays in collaboration with HR/Supervisors
- Arrange phones, airtime, SIM cards, modems, per diems and security envelopes for visitors
- Support HR in movement, visa and accommodation management
- Process flight bookings and accommodation for visiting staff in Abuja
- Assist in recruitment and coordinate staff events and meetings
- Prepare official letters and mission orders and maintain staff documents
- Manage payroll data entry, attendance records, leave, overtime, and payroll printing
What they are asking for
- Minimum one year of experience in a similar role
- Approachable, diplomatic with strong interpersonal skills and teamwork
- Excellent skills in Word, Excel, PowerPoint and Outlook
- Ability to analyse and report on large amounts of information
- Attention to detail, multitasking and good organisation
- Experience in office administration or front office in a busy environment
- Ability to maintain confidentiality and discretion with staff information
- Strong verbal and written communication skills in English
- Self-motivated, independent, responsible and accountable
- Qualification: minimum HND/BSc in HR Management, Business Administration or related field (MBA a plus)
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