HR and Administration Coordinator

About this role

The role is for an HR and Administration Coordinator at Lindii Peace Foundation in Borno. It oversees core HR processes such as planning, recruitment, onboarding, employee relations, performance management, learning and development, policy implementation, records, and staff welfare. It also coordinates administrative services, office management, facilities, records management, and other support functions to keep the organisation running smoothly. The successful candidate will work with the Country Director, department heads, programme managers, Finance, and field teams to promote a professional workplace, strengthen management capacity, and ensure compliance with policies, donor obligations, and safeguarding standards.

What you would do

• Coordinate the organisation's HR strategy, work plans, and priorities with operational needs.
• Support workforce planning, staffing reviews, and job description development with department heads.
• Maintain an up-to-date view of staffing levels, vacancies, contracts, deployments, and requirements.
• Advise management on HR priorities, employee relations, and people management practices.
• Support the development and improvement of HR systems, procedures, tools, and reporting.
• Manage end-to-end recruitment processes, including announcements, shortlisting, interviews, assessments, reference checks, and documentation.
• Ensure recruitment reflects job descriptions, person specifications, and approved staffing needs.
• Maintain recruitment trackers and ensure complete documentation for recruitment files.
• Support timely communication with applicants and hiring managers; promote equal opportunity and safeguarding in recruitment.
• Coordinate onboarding, induction, probation monitoring, and separation processes, including documentation and handovers.

What they are asking for

• Experience or familiarity with HR processes in non-profit or similar settings preferred (as implied by duties).
• Ability to coordinate with multiple stakeholders including senior management and field teams.
• Knowledge of HR policies, compliance, and labour requirements.
• Strong organisational and record-keeping skills.
• Ability to manage confidential information and implement HR procedures.
• Experience with onboarding, performance management, and payroll coordination is advantageous.

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