Expat Admin Officer

About this role

This role is for managing administrative processes for expatriates, their dependents and national staff on international assignments. It covers onboarding, travel coordination, allowances and expense claims, visa processing, school placements, and relocation support. The employer provides services in outsourcing, staffing, inspection, training and procurement within the Nigeria oil and gas sector, and supports international assignments for clients. The position requires coordinating with multiple internal teams to ensure compliant and cost-efficient expatriate administration. Based in Lagos, the role supports smooth assignment lifecycle from pre-boarding to offboarding.

What you would do

• Coordinate pre-boarding, onboarding and offboarding for expatriates and dependents, including documentation, airport reception, accommodation and induction
• Maintain expatriate records on HR Direct and coordinate account creation and related letters
• Manage travel entitlements, allowances, salary advances, mission claims and expense reimbursements per policy
• Coordinate international assignments and training, including visas, travel, shipment of personal effects and return logistics
• Arrange school placements for expatriate children, process school fee invoices and payments
• Collaborate with Travel Management, Finance, Treasury, Technical Logistics, Facilities Management, HR and Head Office to resolve expatriate administrative needs
• Coordinate accommodation, transportation, airport reception and other relocation support services
• Support annual induction seminars for new expatriates and returning employees
• Ensure compliance with company policies, HSEQ requirements and cost-efficiency initiatives
• Perform other duties as assigned by management

What they are asking for

• Bachelor's degree in Social Sciences or related discipline
• Minimum five years of experience in expatriate administration, HR mobility or personnel administration
• Knowledge of HR policies, expatriate administration processes and procedures
• Proficiency with Microsoft Office tools (Word, Excel, PowerPoint) and Power BI
• Experience with HR Direct, data management and administrative process tools
• Strong interpersonal, communication and coordination skills
• Ability to work in a multicultural environment, under pressure and with minimal supervision
• Knowledge of French is an added advantage

Listing details are summarised from the source. Always confirm the role and the employer on the original posting before applying, and never pay to apply for a job.