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Expat Admin Officer
About this role
The role is for an Expat Admin Officer based in Rivers, supporting Amaiden Energy Nigeria Limited. It involves managing all administrative tasks for expatriate staff, including records, documentation, and assignment details, as well as handling immigration, travel, accommodation, onboarding, and welfare. The position requires coordinating with government agencies, service providers, and internal teams to ensure compliant and smooth deployment of expatriates. The employer is a Nigerian oil and gas services company with a history dating back to 1996, operating across multiple projects. The advert specifies a requirement for a degree and relevant experience in expatriate or HR administration and immigration coordination.
What you would do
- Coordinate administrative processes for expatriate employees and keep records up to date
- Manage processing, renewal and tracking of work permits, visas and residence permits
- Arrange international and domestic travel, bookings and airport pickups for expatriates
- Coordinate accommodation, camp assignments and welfare arrangements
- Facilitate onboarding, mobilisation, demobilisation and repatriation of expatriates
- Liaise with immigration authorities, embassies and service providers
- Maintain organised databases of expatriates and sensitive documentation
- Monitor contracts, rotation schedules, leave, and renewal dates
- Address expatriates' administrative inquiries and welfare needs
- Prepare reports on headcount, permits, mobilisation, assignments and expenses
What they are asking for
- Bachelor's degree in Human Resources, Business Administration, International Relations or related discipline
- Experience in expatriate or HR administration and immigration coordination
- Knowledge of Nigerian immigration procedures and documentation requirements
- Experience coordinating work permits, visas, travel, accommodation and mobilisation
- Strong organisational and communication skills with stakeholder management
- Proficiency in Microsoft Office and personnel record-management systems
- Ability to manage multiple assignments and maintain accurate records
- Degree in any of the social sciences with at least 5 years' work experience
- Knowledge of HR policies and procedures; ability to work under pressure with minimal supervision
- Ability to use data management and analysis tools and process tools
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