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Expat Admin Officer
About this role
The role is for an Expat Admin Officer based in Lagos. The job supports expatriate welfare, travel, accommodation and documentation, while managing personnel records and coordinating with internal teams and external service providers. It involves onboarding and mobilising expatriate staff, ensuring compliance with immigration requirements and maintaining confidential records. The employer, Amaiden Energy Nigeria Limited, is a company active in the Nigerian oil and gas sector with a variety of project engagements. The advert requests candidates with relevant experience in expatriate administration and a degree in a related field, plus strong organisational and communication skills.
What you would do
- Respond to expatriates' administrative enquiries and coordinate travel, accommodation, transport and welfare arrangements
- Maintain and secure a database of expatriate personnel records and documentation
- Arrange international and domestic travel, flight bookings and airport pickups
- Coordinate accommodation, camp assignments and welfare provisions for expatriates
- Monitor and process expatriate-related expenses ensuring documentation and budget adherence
- Facilitate onboarding, mobilisation, demobilisation and repatriation of expatriate staff
- Identify process improvements while maintaining confidentiality of sensitive immigration documents
- Collaborate with HR, Recruitment, Finance, Logistics, HSE and project teams
- Coordinate with government agencies, embassies, immigration consultants and service providers
- Track contracts, assignment durations and renewal dates to ensure continuity of operations
What they are asking for
- Relevant experience in expatriate administration, HR administration, immigration coordination or personnel logistics
- Strong organisational, communication, documentation and stakeholder-management skills
- Proficiency in Microsoft Office and personnel record-management systems
- Bachelor's Degree in Human Resources, Business Administration, International Relations or related discipline
- Knowledge of Nigerian immigration procedures and expatriate documentation requirements
- Ability to manage multiple assignments, deadlines and maintain accurate records
- Experience coordinating work permits, visas, travel, accommodation and mobilisation
- Degree in social sciences with at least 5 years of work experience
- Knowledge of HR policies and procedures; ability to use data management and process tools
- French knowledge considered an added advantage
Listing details are summarised from the source. Always confirm the role and the employer on the original posting before applying, and never pay to apply for a job.