Executive Secretary

About this role

The role is for an Executive Secretary who will provide high-level administrative and operational support to the Managing Director and executive management at O.K.I. (Nig) Limited, based in Port Harcourt. It is a full-time position focused on managing complex schedules, confidential correspondence, board documentation, and executive communications with discretion.

What you would do

• Manage and coordinate complex executive calendars, appointments, meetings, and travel itineraries.
• Prioritise incoming meeting requests and prepare the Managing Director for engagements.
• Organise executive meetings, prepare board or management agendas, and take accurate meeting minutes.
• Draft, edit and format professional executive correspondence, memos, letters, reports, and official company documents.
• Screen incoming emails, phone calls, and mail, routing inquiries to appropriate departments and handling routine correspondence independently.
• Serve as a liaison between the Executive Office, internal departments, clients, contractors, and external partners.

What they are asking for

• 4 to 5 years of proven secretarial or administrative support experience at senior management or executive levels.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Fast and accurate typing skills with excellent business English and grammar.
• Impeccable discretion, high emotional intelligence, and excellent communication and interpersonal skills.
• Strong organisational abilities and attention to detail.
• Ability to manage multiple tasks and priorities effectively.

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