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Executive Assistant to the CEO
About this role
Proten is seeking a highly organised, proactive male Executive Assistant to provide high level support to the CEO. The role involves managing the CEO’s priorities, coordinating engagements, handling correspondence, and ensuring follow-through across the organisation. It includes travel arrangements, liaising with finance and other stakeholders, and supporting senior leadership meetings and special projects. The employer is a Lagos-based international human capital development firm with operations across Europe and Africa.
What you would do
- Manage the CEO's calendar, appointments and engagements end-to-end.
- Prioritise and coordinate meeting requests based on urgency and CEO priorities.
- Prepare agendas, briefing notes and presentations for key meetings.
- Manage and triage the CEO's email and correspondence.
- Draft, proofread and send CEO correspondence.
- Track approvals, delegated tasks and action points for timely closure.
- Coordinate local and international travel arrangements (flights, hotels, visas, itineraries).
- Liaise with Finance and other stakeholders on requisitions, payments, refunds and reimbursements.
- Prepare daily/weekly summaries of priorities, meetings and outstanding actions.
- Support Board, Executive Committee, Management and other senior-level meetings.
What they are asking for
- Bachelor's Degree in Business Administration, Management, Social Sciences, Communications, or related discipline.
- 3 - 5 years of experience providing executive support to a CEO or C-suite executive.
- Experience supporting Board or senior management meetings is an advantage.
- Experience managing complex calendars, executive correspondence, travel, approvals and competing priorities.
- Excellent written and verbal communication skills.
- Strong organisational, time-management and stakeholder management skills.
- High level of discretion, confidentiality, emotional intelligence and executive judgment.
- Strong proficiency in Microsoft Office and digital productivity tools.
- Excellent problem-solving, planning, coordination and multitasking abilities.
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