Executive Assistant – Legal & Administration

About this role

The role is for an Executive Assistant who provides high-level legal and administrative support to the Group Managing Director/Group CEO in Abuja. It involves managing the executive office, coordinating meetings and correspondence, maintaining confidential corporate records, and supporting legal and contractual documentation across the Group and its subsidiaries in hospitality and real estate. The position requires liaising with internal departments, external counsel, regulators and other stakeholders. It aims to ensure efficient office operations, proper handling of confidential matters, and follow-up on actions from management and board meetings. It reports to the Group Managing Director / Group CEO and has administrative staff reporting to it where applicable.

What you would do

• Manage the executive's calendar, appointments and engagements.
• Coordinate daily schedules and communicate appointments and commitments.
• Prepare meeting schedules, agendas, briefing notes and documents.
• Screen and coordinate correspondence and requests for the Executive Office.
• Maintain filing and follow-up systems for executive matters.
• Assist with travel arrangements and itineraries as required.
• Ensure the Executive is prepared for meetings and engagements.
• Coordinate legal matters and maintain records of legal documents and contracts.
• Track expiry, renewal dates and obligations on key contracts.
• Follow up on outstanding legal matters and assist in documents prepared for lawyers.

What they are asking for

• Experience in administrative support at executive level, preferably with legal and corporate administration exposure.
• Ability to manage calendars, meetings and travel arrangements.
• Familiarity with contract management, legal documents and regulatory compliance processes.
• Strong organisational skills with confidential information handling.
• Experience coordinating with internal and external stakeholders including lawyers and regulators.
• Excellent documentation and record-keeping abilities.
• Strong communication and coordination skills.
• Proficiency in managing electronic and physical filing systems.

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