Executive Assistant

About this role

Stella Maris High School in Abuja is seeking a highly organised and discreet Executive Assistant to support the Executive Director. The role involves managing schedules, handling correspondence, preparing documents, coordinating meetings and travel, and tracking actions to completion. It requires managing confidential information and facilitating communication between the Executive Office and school campuses and departments. The school is a private education provider offering nursery to secondary education and emphasises high standards of teaching, character-building and extracurricular activities.

What you would do

• Manage the Executive Director's calendar, appointments, meetings and official engagements.
• Prepare meeting agendas, take minutes where required, and maintain records of decisions and action points.
• Draft, proofread and organise official correspondence, reports, presentations and other executive documents.
• Follow up with department heads, campus administrators and other officers on assigned tasks and deadlines.
• Coordinate meetings, travel arrangements and other official engagements as required.
• Maintain an organised filing system for executive correspondence, reports and confidential documents.
• Monitor outstanding assignments and provide timely reminders and status updates.
• Handle confidential information with discretion and maintain professional boundaries.
• Support communication and coordination between the Executive Office and the school's campuses and departments.
• Carry out other relevant administrative duties assigned by the Executive Director.

What they are asking for

• Bachelor's degree or HND in Business Administration, Public Administration, Office Management or a related discipline.
• At least 2 years of relevant experience in executive assistance, administrative coordination or a similar role.
• Excellent written and verbal communication skills.
• Strong organisational skills, attention to detail and the ability to manage competing priorities.
• Good working knowledge of Microsoft suite, PowerPoint, Outlook and Microsoft Teams, or equivalent tools.
• Demonstrated discretion in handling confidential information.
• Ability to prepare clear reports, minutes, correspondence and other professional documents.

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