Executive Assistant

About this role

Eko Maintenance Limited is seeking an organised Executive Assistant to support senior management. The role focuses on administrative and executive support, including calendar management, meeting coordination, travel arrangements, correspondence, document preparation, and office administration. The employer is a facility management company serving high rise building facilities, with an office in Victoria Island, Lagos. The position requires at least two years of relevant experience and strong communication, time management, and confidentiality. The role involves coordinating with executives, staff, clients and external stakeholders to ensure smooth running of activities and efficiency of operations.

What you would do

• Manage the executive's calendar and schedule appointments
• Organise meetings, prepare agendas, take minutes and follow up on action items
• Handle incoming and outgoing correspondence by email, phone and letters
• Arrange domestic and international travel including bookings and itineraries
• Prepare reports, presentations and meeting notes
• Maintain an organised filing system for confidential documents
• Screen calls and direct inquiries to appropriate departments
• Coordinate communication between the executive, employees, clients and external stakeholders
• Monitor deadlines, track tasks and follow up on deliverables
• Assist with expense tracking, invoices and expense reports and support events coordination

What they are asking for

• Bachelor's degree or HND in Business Administration, Office Management or a related field (advantage)
• Minimum of 2 years’ experience in executive assistance or office administration
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Familiarity with email and calendar tools (Outlook or Google Workspace)
• Excellent written and verbal communication skills
• Strong organisational, planning and time management abilities
• Ability to multitask, prioritise and meet deadlines
• High level of professionalism, discretion and confidentiality
• Strong interpersonal skills and ability to work with senior executives and diverse stakeholders
• Ability to work independently and show initiative

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