Executive Assistant

About this role

The role is for an Executive Assistant to provide high-level administrative and operational support to the CEO or other senior executives. The position involves managing calendars and meetings, handling confidential information, preparing reports and documents, coordinating travel, and facilitating communication across the organisation. It targets candidates who are highly organised, proactive, discreet, and able to manage multiple priorities in a fast-paced setting. The employer, Eko Maintenance Limited, is a facility management company focusing on maintenance of high rise buildings, with operations and clients requiring executive support. The job includes coordinating internal and external engagements, overseeing administrative tasks, and ensuring efficient executive office operations.

What you would do

• Manage the executive's calendar, appointments and meetings
• Coordinate internal and external meetings, prepare agendas and minutes as required
• Arrange travel itineraries, hotels, transportation and related logistics
• Monitor deadlines and follow up on pending tasks
• Handle emails, calls, letters and other correspondence for the executive
• Draft, review and proofread emails, reports, presentations and memos
• Liaise between the executive and staff, clients and partners
• Prepare meeting materials, reports and briefing notes
• Maintain filing systems and executive office documentation
• Track action items from meetings and follow up on completion

What they are asking for

• Bachelor's Degree or HND in Business Administration, Management, Office Technology and Management or a related field
• 2 to 5 years of relevant experience in executive or personal assistance, administration or office management
• Experience supporting senior management or C-suite is an advantage
• Strong written and verbal communication skills
• Excellent organisational, planning and time-management abilities
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) or equivalent tools
• Experience with virtual meetings, digital calendars and document management systems
• High integrity, discretion, professionalism and attention to detail
• Ability to multitask, prioritise and work independently
• Excellent interpersonal and stakeholder management skills

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