Executive Assistant

About this role

The role is for an Executive Assistant supporting senior executives, including the CEO or Managing Director. It involves managing calendars, coordinating meetings, handling confidential information, preparing reports and briefings, and ensuring smooth operation of the executive office. The employer is Eko Maintenance Limited, a facility management company based in Lagos with a Victoria Island office, recruiting for a full-time position. The job location in the posting is Abuja, FCT, though the company is Lagos-based; the role supports high-level administrative and operational tasks. Candidates should be well organised, proactive, discreet and able to manage multiple priorities in a fast-paced environment.

What you would do

• Coordinate internal and external meetings, prepare agendas and take minutes as needed
• Manage the executive calendar, appointments and engagements
• Track deadlines and follow up on tasks to ensure timely completion
• Arrange travel itineraries, hotel bookings and related logistics
• Draft, review and edit emails, reports, memos and other documents
• Manage emails, calls and correspondence on behalf of the executive
• Assist with expense tracking, invoices and reimbursement requests
• Prepare meeting materials, reports and briefing notes
• Maintain filing systems and executive office records
• Coordinate with departments to obtain reports and progress updates and track action items

What they are asking for

• Bachelor's degree or HND in a relevant field
• 2 to 5 years of experience in executive or administrative support
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) or equivalent
• Experience with virtual meetings, digital calendars and document management systems
• Strong organisational, planning and time-management skills
• Excellent written and verbal communication abilities
• Ability to multitask, prioritise and work independently
• High integrity, discretion and professionalism
• Strong interpersonal and stakeholder management skills
• Proactive with attention to detail and accountability

Listing details are summarised from the source. Always confirm the role and the employer on the original posting before applying, and never pay to apply for a job.