Executive Assistant

About this role

The role is for an Executive Assistant to support the Executive Director and the Executive Office at the Centre for Communication and Social Impact in Abuja. It involves managing information flow, coordinating the ED’s schedule and meetings, and handling administrative tasks to support organisational goals. The candidate should be highly organised, experienced in administration and project management, and able to interact with diverse stakeholders. CCSI is a non-profit SBC organisation focused on evidence-based strategic communication and development, and welcomes applicants from varied backgrounds. The position requires confidentiality, diplomacy, and strong communication skills for internal and external engagement.

What you would do

• Manage the Executive Director's calendar, appointments, meetings and events.
• Coordinate and facilitate meetings, including agendas, minutes, and action item follow-up.
• Prepare documents, reports and presentations for meetings; draft and edit correspondence for the ED.
• Track and monitor the ED's expense reports and high-level correspondence.
• Handle incoming communications and respond or redirect as appropriate; serve as the primary contact for stakeholders.
• Coordinate meeting logistics including venues, catering and technology needs.
• Support preparation of reports and presentations for board meetings and strategic sessions.
• Maintain filing systems and ensure easy retrieval of information; manage executive office contacts in a database.
• Support project management tasks and supervision of checklists or event rolls for activities.
• Conduct research and gather information to assist the ED in decision-making processes.

What they are asking for

• Bachelor's Degree in business administration, management or related field.
• 3 to 5 years of experience in an executive support role, preferably in non-profit or international development.
• Ability to handle confidential information with discretion.
• Strong verbal and written communication skills with attention to detail.
• Excellent organisational and time-management skills; ability to prioritise tasks.
• Proficiency in Microsoft Office Suite and familiarity with project management tools.
• Experience supporting senior leadership or board interactions is desirable.
• Knowledge of the non-profit sector and ability to work with diverse stakeholders.

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