Executive Assistant

About this role

An Abuja-based Executive Assistant role supporting a major stakeholder in the energy sector. The role serves as the strategic anchor for the organisation's leadership and the COO, manages information flow, guards leadership time, and ensures executive decisions are translated into immediate action, balancing public sector processes with corporate speed.

What you would do

• Manage the executive calendar and priorities, triaging meeting requests and resolving conflicting schedules.
• Serve as the primary, polished point of contact for high-level external stakeholders; triage access requests based on urgency and strategic alignment.
• Draft, review, and dispatch sensitive correspondence.
• Prepare agendas and background briefing packs, take concise minutes, and track action items to completion.
• Maintain a secure, well-organised filing system for critical government documents and project briefs.
• Provide agile administrative support to the COO, ensuring alignment between leadership schedules and wider office workflows.

What they are asking for

• Outstanding verbal communication and presentation skills; exceptional writing.
• Experience supporting organisation leaders or public figures, with understanding of official state protocols, hierarchies, and civil service sensitivities.
• Minimum of 5-7 years of experience supporting C-suite executives in high-pressure corporate environments.
• Proficiency with productivity suites including Google Workspace, Microsoft 365, advanced Outlook calendar management, SharePoint, and tracking tools.
• Strong project coordination skills; ability to independently follow up with team heads on tasks without leadership intervention.

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