Executive Assistant

About this role

The role is for an Executive Assistant at B Classic Pharma in Lagos. It supports the MD/CEO with inbox and calendar management, task follow-ups, travel coordination, and light project and operations work. The position involves maintaining confidentiality, daily updates, prompt communication, and using AI tools to improve workflows. The company markets high quality pharmaceuticals to end users and health industry stakeholders, with standard Nigerian working hours and some overlap with the team. A home office setup and a short video introduction are required.

What you would do

• Triage and draft correspondence in the executive's voice for inbox management.
• Manage the executive's calendar, schedule meetings, and filter requests.
• Track open items and ensure deadlines are met.
• Coordinate travel arrangements and monthly expense reporting.
• Prepare meeting agendas, briefing documents, and lightweight cross-team coordination.
• Utilize AI tools to streamline repetitive tasks.
• Provide daily updates and respond within the specified time window.
• Maintain strict confidentiality of sensitive information.
• Handle additional assigned tasks as needed.
• Support other duties related to executive operations.

What they are asking for

• Proven experience as a virtual, senior administrative, or executive assistant.
• Strong written and spoken communication skills.
• Proactive problem-solving mindset and ownership.
• Excellent proofreading and attention to detail.
• Reliable high-speed internet and a quiet home workspace with an HD webcam.

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