Executive Assistant

About this role

The People Office seeks an Executive Assistant to provide high-level administrative, organisational, and operational support to the Creative Director. The role is based in Lekki, Lagos and is a full-time position within the Executive Office, working closely with the Managing Director and leadership team. The EA will help coordinate executive priorities, meetings, and strategic initiatives, improve internal communication, and support smooth business growth. The employer is an HR consulting firm offering recruitment, HR setup, policies, performance management, and organisational development services. The role focuses on managing calendars, preparing documents, tracking tasks, and ensuring follow-through on decisions.

What you would do

• Prepare meeting agendas, presentations, briefing notes, and documents
• Manage the Managing Director's calendar, appointments, meetings, and engagements
• Anticipate the MD's needs and address administrative requirements
• Organise and maintain confidential executive records and documents
• Manage executive correspondence and draft professional emails, letters, reports, and internal communications
• Prioritise meeting requests and allocate the CD's time effectively
• Maintain an executive action tracker and monitor task progress
• Document and complete action points from meetings within timelines
• Coordinate cross-functional activities to align with business priorities
• Schedule and coordinate internal and external meetings and record minutes where required

What they are asking for

• Experience supporting a CEO, Director, or senior executive (preferred)
• 1–2 years in roles such as Executive Assistant, Executive Officer, or Business Coordinator
• Bachelor's Degree or HND in Business Administration, Management, Project Management, or related field
• Experience in interior design, construction, architecture, real estate, or creative business is an advantage
• Professional certifications in executive assistance, administration, or project management are an added advantage
• Excellent organisational and time-management skills
• Strong interpersonal and stakeholder management skills
• Attention to detail and strong communication skills
• Proficiency in Microsoft Office and Google Workspace
• Ability to work independently with sound judgement and handle confidential information

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