Executive Assistant

About this role

Terra Energy Services Nigeria Limited is seeking a highly organised Executive Assistant to provide administrative and executive support to the Managing Director and senior management in Lagos. The role focuses on managing schedules and meetings, coordinating travel, handling correspondence, and preparing reports and presentations, while leveraging digital tools and AI-enabled solutions. The candidate should be proficient with Microsoft 365, able to work with confidential information, and able to liaise with stakeholders at various levels. The employer highlights a professional, tech-enabled environment with a emphasis on productivity and discretion. This is a full-time position based in Lagos with occasional travel as needed.

What you would do

• Manage the MD’s calendar and daily schedule
• Coordinate business travel arrangements including flights, accommodation, visas and itineraries
• Handle and draft responses to correspondence and communications
• Prepare, review and edit reports, presentations, briefing papers and meeting notes
• Organise virtual and physical meetings, prepare agendas and track action items
• Capture meeting notes, annotate and track follow-up activities
• Use digital tools to improve meeting documentation and action tracking
• Maintain organised digital records and cloud-based document systems
• Liaise with clients, suppliers and internal stakeholders on behalf of management
• Support other team members with administrative tasks as required

What they are asking for

• Bachelor’s Degree from an accredited university
• Minimum 4 years of progressive experience in executive assistance or a similar role
• Strong written and verbal communication and interpersonal skills
• Proficiency in Microsoft 365 (Teams, Outlook, Word, Excel, PowerPoint)
• Experience with virtual meeting platforms, cloud storage and online collaboration tools
• Ability to handle confidential information with discretion
• Ability to work under pressure and manage priorities
• Familiarity with AI productivity tools and information security awareness
• Excellent organisational and time-management skills
• Ability to build professional relationships with stakeholders at different levels

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