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Document Controller & CPMO Coordinator
About this role
Stockgap Fuels Limited in Lagos is hiring for a full-time Document Controller & CPMO Coordinator to support the Office of the Chief Program Management Officer. The role involves managing project correspondence, transmittals, and technical documentation for the CPMO portfolio, plus providing executive coordination such as meeting minutes, action tracking, and calendar management. Key duties include maintaining the central repository (EDMS/SharePoint) with standardised folders and revision controls, handling transmittals and drawings, assembling turnover dossiers, and supporting steering committee and CPMO meetings. The position targets engineers or related professionals with substantial document control and project experience. The employer operates in the distribution of refined petroleum products and LPG, including partnerships with international trading partners and NNPC.
What you would do
- Manage project correspondence, transmittals, drawings, and ITPs across the CPMO portfolio.
- Register, distribute, and track incoming and outgoing correspondence and contractor transmittals.
- Compile, audit, and package turnover dossiers including inspection records and permits.
- Draft agendas and minutes for Steering Committee and CPMO meetings; manage action logs.
- Maintain the central project repository (EDMS/SharePoint) with standard folder structures and revision controls.
- Prepare weekly/monthly dashboards and consolidate executive updates.
- Provide executive coordination support, including calendar management and minutes.
- Coordinate with project teams to ensure documentation accuracy and accessibility.
- Support validation of turnover packages and regulatory compliance as required.
- Support data and reporting needs for CPMO leadership.
What they are asking for
- BSc/BEng or HND in Engineering, Information Management, Business Administration or related field
- 5–8 years of total document control experience, with minimum 3 years on engineering or capital projects
- Experience compiling a complete project turnover handover package
- Hands-on experience with EDMS/SharePoint or Aconex and advanced MS Excel (registers, pivot tables, trackers)
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