Document Controller

About this role

The role is for a Document Controller at Konstructum Contracting Company in Lagos. The position involves setting up and maintaining a document control system for project documents, ensuring engineering drawings, technical documents, correspondence, vendor information, and quality records are properly received, registered, reviewed, stored, and retrieved according to procedures and standards. It covers managing both hard-copy and electronic document repositories, tracking status, and ensuring the latest approved revisions are used. The role requires coordinating with engineering disciplines to manage submissions and supporting project handover and close-out documentation. It is aimed at candidates with relevant experience in document control, records management, or project support within the engineering, oil and gas, or construction sectors.

What you would do

• Establish and maintain a document control system for project and operational documentation.
• Receive, register, classify, and track incoming and outgoing documents.
• Maintain the Master Document Register with accurate details like numbers, titles, revisions, status, and submission dates.
• Ensure documents are properly identified, indexed, filed, and retrievable.
• Maintain both hard-copy and electronic document repositories and ensure only latest revisions are available.
• Monitor document status and follow up on overdue submissions, reviews, and approvals.
• Manage engineering deliverables including drawings, specifications, data sheets, and design reports.
• Track submissions, review comments, revisions, and approval status, coordinating with disciplines.
• Prepare and issue document transmittals to clients, consultants, contractors, and vendors.
• Maintain records of submissions, acknowledgements, reviews, and returned comments for distribution compliance.

What they are asking for

• Bachelor's degree in Library and Information Science, Information Management, Business Administration, Engineering or related field.
• 3-6 years of relevant experience in document control, records management, or related administrative or project support roles.
• Experience managing engineering documentation, project correspondence, document registers, revision control, and technical submissions preferred.
• Experience in oil and gas, EPC, construction, engineering, or energy sectors is an advantage.
• Knowledge of document control procedures, numbering conventions, revision management, and transmittal processes.
• Proficiency in Microsoft Office and familiarity with SharePoint or an Electronic Document Management System (EDMS) is an advantage.
• Understanding of ISO 9001 principles and audit documentation is desirable.
• Strong organisational skills, attention to detail, and ability to manage multiple deadlines.
• Good written and verbal communication skills for coordinating with multidisciplinary teams.

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