Document Controller

About this role

The role is for a Document Controller at an indigenous Oil and Gas Engineering and Construction service company in Lagos. It involves managing the lifecycle of project documents, including receipt, registration, distribution, storage, and retrieval, ensuring information is current and accessible to authorised personnel. The candidate will maintain document control systems to meet company procedures, client requirements, and standards, and support handover and audit activities. The position targets individuals with experience in document control within Oil and Gas, construction, engineering, or EPC projects. The employer is Alan & Grant, a Human Resources and Business Advisory firm that is supporting clients in oil and gas and related services.

What you would do

• Receive, register, classify, distribute, and track project documents.
• Maintain an organised document control system for drawings, specifications, reports, procedures, correspondence, and records.
• Manage document numbering, revision control, approval status, and distribution lists.
• Ensure only current approved document revisions are used for project execution.
• Track documents submitted for client review, approval, or revision.
• Maintain document registers, transmittals, drawing logs, correspondence logs, and submission trackers.
• Coordinate document submissions and follow up with departments, contractors, and clients.
• Identify and control superseded documents.
• Maintain electronic and physical filing systems according to procedures.
• Assist in preparing project handover dossiers and final documentation packages.

What they are asking for

• Bachelor's degree or HND in Library and Information Science, Business Administration, Information Management, Engineering, or related discipline.
• Minimum of 2 to 4 years of document control experience, preferably in oil and gas, construction, engineering, or EPC projects.
• Experience with document numbering, revision control, transmittals, and document registers.
• Proficiency in Microsoft Word, Excel, Outlook, and electronic document management systems.
• Familiarity with platforms such as Aconex, SharePoint, or other DMS is an advantage.
• Strong organisational skills and attention to detail.
• Excellent written communication, record-keeping, and time management skills.
• Ability to manage multiple document submissions and deadlines.

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