Administrative Assistant I

About this role

The role is for an Administrative Assistant I at the ICRC Abuja delegation. It involves providing secretarial and general administrative support, acting as the Information Management focal point, handling mail, coordinating meetings and visits, and assisting with information management projects. The position supports the IM team with daily tasks, prepares meeting spaces and technical setups, maintains records and stock for visual identity and stationery, and ensures adherence to correspondence and document security procedures. The employer operates in humanitarian work and offers a full-time fixed-term contract (maternity cover) with training, medical insurance, and pension provisions. The role reports to the Executive Assistant & IM Officer and interacts with staff and external providers.

What you would do

• Welcome visitors and direct them to staff
• Answer and redirect incoming calls and respond to inquiries
• Assist with information management projects and change processes
• Manage incoming and outgoing mail and bordereaux, and ensure protocol compliance
• Organise dispatch of letters and maintain chrono files
• Maintain visual identity stock and general stationery, ensuring compliance with rules
• Support IM team with agenda, meetings, VIP visits, and document preparation
• Set up rooms and technical equipment for meetings, calls, presentations and video conferences
• Perform secretarial tasks (photocopies, document destruction, supplies ordering)
• Keep the interlocutors list updated and support daily administrative tasks

What they are asking for

• Bachelor’s degree in communications, business administration, computer science, social sciences, or related field
• Very good working knowledge of MS Office (Word, Excel, PowerPoint), HCL Notes and SharePoint
• Excellent command of English and good capacity-building skills
• 1–2 years of experience in program and administrative tasks
• Valid working permit to work in Nigeria
• Motivation for humanitarian work and ability to work under pressure

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