Administrative Assistant

About this role

An Oil and Gas / Energy company in Lagos is hiring an experienced Administrative Assistant to provide executive, administrative, and logistical support to the Executive General Manager and the CPNC Division. The role focuses on maintaining smooth office operations, coordinating personnel and events, handling documents and archiving, and ensuring adherence to company procedures and HSE requirements. It involves handling visitor access, office supplies, meeting rooms, transport and maintenance requests, and onboarding new staff. The position requires strong organisational and communication skills and the ability to work in a dynamic, multicultural environment. HR familiarity and knowledge of TotalEnergies Nigeria policies are advantageous.

What you would do

• Disseminate information to internal teams, external locations, and the media team as required
• Coordinate visitor access and temporary security passes
• Manage office supplies, refreshments, meeting rooms, drivers, cleaning services, and maintenance requests
• Manage incoming and outgoing correspondence, document numbering, dispatch, and online archiving
• Ensure compliance with company procedures and HSE requirements
• Provide administrative cover for rotational personnel when necessary
• Maintain personnel absence registers, HSE trackers, and compliance records
• Provide executive administrative support to the Executive General Manager
• Coordinate onboarding and integration of new personnel including accommodation, travel, IT equipment, access badges, and PPE
• Process mission orders, flight bookings, and expense retirement notes for staff and management team

What they are asking for

• Minimum of 5 years' experience in secretarial or administrative roles
• Strong computer skills and proficiency in office applications
• Ability to work effectively in a dynamic, multicultural environment
• Excellent organisational, planning, and time-management skills
• Strong written and verbal communication skills
• HR experience and familiarity with TotalEnergies Nigeria's policies and procedures are added advantages

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