Administrative Assistant

About this role

A full-time Administrative Assistant role based in Lagos for an oil and gas/energy company. The position involves providing executive, administrative, and logistical support to the Executive General Manager and the CPNC Division, ensuring smooth daily operations, document management, and event organisation. The role includes coordinating onboarding for new staff, travel and accommodation logistics, managing correspondence and records, and coordinating meetings and divisional events. It also covers office administration, visitor access, compliance with HSE procedures, and offering cover for rotational personnel when needed. The ideal candidate has substantial secretarial or administrative experience and strong organisational and communication skills, with HR experience or familiarity with TotalEnergies Nigeria policies viewed as advantages.

What you would do

• Provide executive administrative support to the Executive General Manager.
• Coordinate onboarding and integration of new personnel including accommodation, travel, IT equipment, access badges and PPE.
• Process mission orders, flight bookings and expense retirement notes.
• Manage incoming and outgoing correspondence, document numbering, dispatch and online archiving.
• Coordinate meetings, conferences, team-building activities and divisional events.
• Manage office supplies, refreshments, meeting rooms, drivers, cleaning services and maintenance requests.
• Coordinate visitor access and temporary security passes.
• Maintain personnel absence registers, HSE trackers and compliance records.
• Disseminate information and liaise with internal teams, external locations and the media team when required.
• Provide administrative cover for rotational personnel when necessary.

What they are asking for

• Minimum of 5 years’ experience in secretarial or administrative roles.
• Strong computer skills and proficiency in office applications.
• Excellent organisational, planning and time-management skills.
• Strong written and verbal communication skills.
• Ability to work effectively in a dynamic, multicultural environment.
• HR experience and familiarity with TotalEnergies Nigeria’s policies and procedures are added advantages.

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