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Administration Manager
About this role
Based in Lagos, the Administration Manager reports to the Managing Director for Nigeria and provides administrative and executive support to help deliver business priorities. The role combines administration management with executive assistance, focusing on operations, stakeholder coordination and practical problem solving, including expatriate immigration matters and coordinating the MD’s time.
What you would do
- Manage the Managing Director’s calendar, appointments, leadership meetings, customer engagements and regional reviews.
- Coordinate travel arrangements, visas and expatriate immigration, accommodation, itineraries and expense reporting, addressing service issues as needed.
- Prepare agendas, presentations, briefing documents and meeting materials for leadership reviews.
- Track decisions, priorities, milestones and action items with follow-up and timely completion.
- Coordinate confidential communications between the Managing Director, leadership team, customers, suppliers and regional stakeholders.
- Organise leadership events and related logistics such as town halls, customer visits and workshops; support budget, procurement and supplier coordination.
What they are asking for
- Bachelor’s Degree in Business Administration, Management, Communications or a related discipline.
- At least five years of experience supporting senior executives, preferably Managing Directors, Country Managers or C-suite leaders.
- Strong administration, organisation, stakeholder management, communication and proactive problem solving abilities.
- Proficiency with Microsoft Office 365 including Outlook, Teams, Word, Excel, PowerPoint, SharePoint and Copilot.
- Ability to handle sensitive information discreetly, manage multiple priorities and maintain high attention to detail.
- Experience in a multinational organisation; understanding of shipping or logistics is advantageous; bilingual capability is a plus.
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