Admin Officer

About this role

Klinserv Nigeria is seeking an Admin Officer to provide day-to-day administrative support for the on-site facilities management team in Surulere, Lagos. The role involves handling documentation, records management, reporting support, front desk coordination, staff and visitor administration, and site procurement and stores paperwork. It is suited to a detail‑oriented, well‑organised individual who can communicate professionally and manage multiple administrative tasks at a busy facility. The employer operates as a facilities management company and the role is the organisational backbone of the site office.

What you would do

• Provide day-to-day administrative support to the site FM team and the Business Controller, including correspondence, filing, scheduling, and general office coordination.
• Maintain accurate, organised site records and documentation (physical and electronic) and ensure files are easy to retrieve and up to date.
• Support preparation and collation of routine site reports, trackers, and registers by gathering inputs from service teams and standardising formats.
• Coordinate the site office and front desk, manage the visitor log, and direct enquiries to the appropriate person.
• Assist with staff administration such as attendance records, leave and roster logs, and staff documentation in coordination with HR and the Business Controller.
• Support site procurement and stores administration, including raising requisitions, tracking stock, and maintaining delivery paperwork.
• Maintain asset, document, and contract registers and assist with compliance records and renewal reminders.
• Assist with petty cash and expense documentation, ensuring receipts are reconciled for review.
• Log and track administrative and facilities requests via helpdesk/CMMS and other site systems.
• Prepare meeting logistics including scheduling, agendas, minutes, and follow-up actions as required.

What they are asking for

• OND/HND or Bachelor’s degree in Business Administration, Office/Facilities Administration, Accounting, or a related field.
• 1–3 years of administrative experience, ideally in facilities, operations, or office support; strong candidates with less experience may be considered.
• Strong organisational skills and attention to detail with ability to manage multiple tasks and maintain accurate records.
• Proficient in Microsoft Office (Word, Excel, Outlook); willingness to learn a CMMS/helpdesk or ERP system (training provided).
• Clear written and verbal communication skills with a professional manner.
• Numeracy for maintaining trackers, stock records, and petty-cash documentation.
• High integrity and discretion with confidential information.
• Reliable, punctual, able to work independently and as part of a team.
• Willingness to work on-site in a live, high-footfall facility and flexibility for operational or event schedules.

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